Event photos, delivered to
every attendee's WhatsApp. Automatically.
Upload the raw photos from the photographer. Our system face-matches, watermarks, and sends each attendee a personal album on WhatsApp within an hour. No Google Drive links. No Zip file with 3,000 files.
Six steps from camera to attendee's phone.
Why WhatsApp beats Drive, email, USB.
| Method | Open rate | Effort per attendee | Cost per 500 attendees |
|---|---|---|---|
| Google Drive shared folder | ~35% | High (they scroll through 3,000 photos) | ₹0-1,000 (storage) |
| Email with ZIP | ~22% | Very high (download, unzip, search) | ₹300-800 (SendGrid/Mailgun) |
| Pixieset/Pic-Time gallery link | ~55% | Medium (still browsing all photos) | ₹1,500-4,000/mo |
| SignupDesk WhatsApp broadcast | ~88% | Zero (personal album auto-created) | ₹400-500 (WhatsApp API) |
| USB / pen drive at exit | ~90% (of those who took it) | Only 30-40% take one | ₹15,000-40,000 |
Open rate matters more than any other number. If attendees don't see the delivery, they don't tell their friends about your event next year. WhatsApp open rate is 3-4x higher than email in India.
Turn photo delivery into sponsor ROI.
Every downloaded photo carries a sponsor logo in the bottom-right corner (or wherever you configure). When attendees share these photos on LinkedIn or Instagram post-event, the sponsor logo travels with them.
The delivery report you can send the sponsor a week later:
- Photos delivered: 8,240 across 512 attendees
- Photos downloaded: 3,687 (45%)
- Photos shared on social (tracked via URL params): 428
- Estimated impressions: 62,000 based on average LinkedIn/IG follower counts
Compare that to a static booth backdrop that gets shot once and forgotten. Sponsor renewals go up.
92-95% in real conditions. Here's what shifts it.
We measured accuracy across 12 events run through 2026. Results:
- Clean well-lit selfie + well-lit event photos: 95-97%
- Selfie from a phone in bad lighting + normal event photos: 90-93%
- Event photos in low-light banquet halls (many Indian venues): drops to 85-89%
- Attendee changed hairstyle, wore glasses/mask: 75-85%
What we recommend to organisers:
- Ask attendees to upload a clear front-face selfie at registration. Reject dark or side-angle uploads.
- Give the photographer a lens with good low-light performance (f/2.8 or wider for indoor events).
- Fallback for the 5-15% who don't match: attendees can enter their WhatsApp number in the "Missing my photos?" web form and get all event photos as a backup.
What 5,000 photos actually cost to keep online.
A typical 500-attendee event produces 2,500-4,000 photos. At an average 4MB each, that's roughly 12-16GB of raw storage.
On AWS S3 (Mumbai region), 15GB stored + delivered to 500 attendees averaging 5 downloads each = ₹340 for the first month, dropping to ₹95/month for cold storage after 30 days. On our infra, we optimise (WebP conversion at delivery, deduplication) which cuts storage cost to about ₹110 first month, ₹40/month cold. Included in your plan.
Pixieset's equivalent 100GB plan is ₹1,200/month whether you use 15GB or 95GB. Pic-Time is roughly ₹1,400/month. If you run 4-6 events a year, dedicated event photo storage is 3-4x cheaper than a photographer-focused subscription because the workload profile is different.