Recognition

PDF certificates
issued the moment the event ends.

Attendance is verified against the check-in log. Certificates render, get signed, and land in the inbox within 90 seconds of the event closing. No manual mail merge, no post-event freelance work.

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Certificate of Attendance
SUMMIT
Product Summit 2026
This is to certify that
Amit Raj
attended and participated in the three-day product leadership summit hosted at the Taj Convention, New Delhi.
14 · 15 · 16 July 2026
Verify · signupdesk.in/verify/x9pQ4tK
Issuance flow

From event close to inbox in 90 seconds.

The queue starts the second the event status flips to Completed. Each attendee gets one PDF, one email, one download link.

1
Event closes
Organizer marks event completed. Queue reads the attendance log for every registration.
2
Attendance verified
Session RSVP plus onsite check-in must match. No check-in, no certificate. No exceptions without an admin override.
3
PDF generated
Template renders with attendee name, event, dates, verify URL, and signature block. UUID stored on the record.
4
Email delivered
Inbox receives the PDF attached plus a permanent download link. Median delivery: 88 seconds after event close.
Templates and variants

One template engine, four audiences.

Each variant has its own wording and signature block. Same rendering pipeline, no separate tooling.

🎓
Attendee variant
"Attended and participated." Issued to every checked-in attendee. Default wording, editable per event.
🎤
Speaker variant
"Delivered a session on..." pulls the session title from the speaker portal. Auto-issued when the session runs.
⭐
VIP variant
Sponsors, keynotes, jury members. Gold accent stripe, extra signatory line.
🙌
Volunteer variant
Recognizes crew hours. Useful for college fests and industry associations tracking service hours.
🔗
Public verify URL
Each PDF carries a UUID and a signupdesk.in/verify/xxx link. Recruiters and universities confirm without emailing you.
📅
Scheduled issue
Issue immediately, on a fixed date, or 24 hours after close. Set once per event.
The old way

Why post-event certificates usually go out three weeks late.

Everyone underestimates the certificate step. It sounds like a five-minute job. It never is.

The usual flow: your designer builds a certificate template in Canva. You export the attendee list from your registration tool, clean it up in Excel, run a mail merge in Word for the names, export 400 PDFs, upload them to Google Drive, then paste 400 shareable links into a Mailchimp campaign one by one. Two days minimum. Longer if the designer is on holiday or the mail merge chokes on a Tamil name with an em-dash in it.

Meanwhile attendees are asking on LinkedIn where their certificate is. Speakers who agreed to a "small honorarium plus a nice speaker certificate" are wondering if the honorarium is coming either. By the time the certificates land, the event is old news and the recall value is gone.

We wanted certificates to feel like the confirmation email — automatic, fast, forgettable. So we built them that way.

How ours goes out

Median 88 seconds from event close to inbox.

  1. Pick a template per variant. Attendee gets one design, speaker another, VIP another, volunteer another. Each carries its own wording and signature blocks.
  2. Set the qualification rule. Default: attendee must have been check-in scanned on the day. Optional: attendance at a specific session, or a minimum number of sessions if it is a multi-day event.
  3. Close the event. One click marks the event Completed. The background worker starts rendering PDFs against the attendance data.
  4. PDFs land in inboxes. Median 88 seconds for a 400-person event, tested against real event data. Each attendee also sees a Download button on their pass page.
  5. Verify URL on every certificate. Recruiters and universities scan the QR at the bottom, land on a public verify page, see the event name, date, and attendee name. No need to email the organiser.
Cost math

What certificates cost when you buy a separate tool.

2026 pricing for a 400-attendee event.

ToolModelCost for 400 certificates
CertifierPer certificate₹8,000 – ₹12,000
AccredibleAnnual seat + per-credential₹18,000+
Canva + manual mail mergeTime only2 workdays
SignupDesk certificatesIncluded in plan₹0 extra
Pairs with

Modules that feed the certificate engine.

📷
QR Check-in
Attendance is what triggers a certificate. No scan, no certificate — clean audit trail.
📅
Sessions
For CPE-style events, certificates can require attendance at specific sessions, not just the venue.
📱
Attendee hub
Certificate lives on the same pass page. Attendee always has it, even a year later.

Questions we get

When are certificates sent?
Median 88 seconds after the organizer marks the event Completed. Batch worker renders PDFs and emails in the same queue.
Who qualifies?
Only attendees whose onsite check-in scan or session RSVP was verified. Admins can override for a specific registration if needed.
Different from Certifier?
Certifier is a standalone tool billed per certificate. This is bundled with the event registration you already run. No per-certificate charge.
Can I edit the template?
Yes. Swap logo, colors, wording, and signature blocks per event. Live preview before you issue.
End the post-event mail merge.
Free demo. Bring one attendee list, watch a certificate land in an inbox.
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