Registration forms
that ask exactly what your event needs.
Drag fields from a palette, drop them onto the form, publish. Every field flows into the seat allocation, the QR pass, the check-in screen, and the Excel export. Nothing gets stuck in a Google Sheet somewhere.
Enough to describe any attendee, not so many you need a manual.
Text, email, phone, number, dropdown, radio, checkbox, date, and a coupon field wired into VIP allocation.
Ten minutes from empty event to open registrations.
The Google Form that ate our Sunday.
2023, medical conference in Chennai. Client used Google Forms because it was free. 620 doctors registered. Then the sponsor asked for a segmented list by speciality. Turned out the client had used a free-text field for "speciality", so we had 47 spellings of "cardiology" including one that just said "heart". Sunday afternoon lost to Excel find-and-replace.
The issue wasn't Google Forms as a form tool. It's that the form data lived nowhere useful. Nothing knew a registration existed. Seat allocation was manual. QR passes had to be designed and mail-merged. Check-in was a paper list. Six tools, six exports, six chances to break.
So the form builder here is drag-drop, but every field flows through the same data model as everything else. Add a "speciality" dropdown once, and it appears in the seat allocation logic if you want to weight it, on the QR pass if you tag it as visible, on the check-in screen so staff can spot the cardiologists, and as a column in the export. Add once, use everywhere.
Conditional fields matter too. We show "dietary preference" only if the attendee ticks "attending dinner". Cuts form abandonment by roughly 15% in our measurements.
A pharma symposium in Kolkata, form to Excel.
- 4 weeks out. Client opens the form builder. Drags in Name, Email, Mobile (built-in). Then adds three custom fields: Speciality (dropdown, 18 options), MCI Registration No (text), Attending Dinner (yes/no).
- Conditional rule. If "Attending Dinner" = yes, show "Dietary Preference" (dropdown: veg, non-veg, jain, halal). Click Publish. Total build time: 8 minutes.
- Form goes live. Registrations flow in. Each carries all 5 custom fields. Speciality auto-normalises because it's a dropdown, no spelling variants.
- 3 weeks in. Sponsor wants "all cardiologists attending dinner". We filter Speciality=Cardiology AND Attending Dinner=yes on the admin panel. 214 rows. Export. Sent.
- Day of event. Check-in screen shows Speciality next to each name so ushers can direct doctors to speciality-specific breakout rooms. Saves 3 seconds per guest at the door.
- Excel export. All custom fields as their own columns with the field labels as headings. Dietary Preference column is empty for non-dinner attendees, filled for the 340 who said yes. Catering count clean and correct.
Zero Sunday-afternoon find-and-replace sessions. Client billed a 20% higher fee this year because the workflow felt "professional".
Form builders that also do the rest.
For a 600-attendee ticketed event, one-off registration flow, India 2026.
| Tool | Model / Cost | Notes | Verdict |
|---|---|---|---|
| Google Forms | Free | Form + sheet. No seat allocation, no pass, no check-in. | Fine for surveys, not events |
| Typeform + Zapier stack | ₹4k-8k / month | Beautiful forms. Ties into other tools via middleware. | 6 tools, 6 failure points |
| Cvent Registration | ₹1.5L+ / event | Full-featured but heavy configuration. Weeks to launch. | Right for 5,000+ attendee shows |
| SignupDesk forms | Included | Drag-drop. Every field flows into seat, pass, check-in, export. | One tool, no seams |
Vendor prices vary by region and negotiated discount. Ours is included in the platform fee.